Microbiotica
Privacy Notice

Who we are

Microbiotica Limited is a company registered in England and Wales with company number 6425006. Our registered office is at Chesterford Research Park, Little Chesterford, Cambridge, CB10 1XL, UK.

In this Notice, “Microbiotica”, “we”, “us”, “our” refers to Microbiotica Limited.

We are registered with the UK Information Commissioner’s Office under registration number ZA237648

What this Notice is for

Microbiotica is committed to protecting and respecting your privacy. As we are determining the manner in which your personal data is collected, used and/or disclosed and managed, we are the Data Controller for personal data processing described below. With this Privacy Notice, Microbiotica wants to make sure that you understand what personal information is collected about you, how your personal information is used and how it is kept safe.

Microbiotica is committed to meeting its duty of transparency under applicable data protection legislation, including:

the General Data Protection Regulation N°EU 2016/679 (hereinafter, the “GDPR”);
the General Data Protection Regulation (EU) 2016/679 as it forms part of United Kingdom law by virtue of section 3 of the European Union (Withdrawal) Act 2018 and as subsequently amended (the “UK GDPR”).

Information we may collect about you

When you interact with Microbiotica, including when you use our website, we may collect information about you, including personal data. Personal data is defined as information from which you may be identified both directly (from that information alone) and indirectly (when different pieces of information are combined). We will keep them for no longer than necessary to fulfil the purposes for which we collected it, including any legal requirements.

We may collect and process the personal data from you collected in a variety of ways.

Information you provide to us:
- contact information: information you provide if you correspond with us in any way, for example by email or phone, or if you complete any forms on our website;
- personal and/or employment details: if you submit your curriculum vitae or any other details of your employment history to us in response to an advertised position or a general enquiry regarding employment opportunities with us.

Information we may receive about your use of our website:
- technical information such as the Internet Protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and

Our legal basis for processing your personal data

The reasons we process your personal information	Legal basis	Retention period
To respond to your request via the contact forms available on the website	These processing activities constitute our legitimate interest which is ensuring communication with you as you contacted Microbiotica with a request. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal information for our legitimate interests. We do not use your personal information for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).	Requests from contact forms: We will process your data for the time necessary to meet your request.
To present our Website and its content to you	Necessary cookies are collected to view the Microbiotica website. Cookie consent. The cookies that allow you to browse a website, platform or app, and use the various options or services on it (for example: control traffic, identify data or session, access restricted access sections or content).	See our Cookie Notice.
To communicate with you	Processing is based on your consent. Where we rely on your consent you have the right to withdraw it anytime in the manner indicated when we requested the consent or by contacting Microbiotica’s DPO.	We will process your data until you withdraw your consent
To provide you with products or services that you request from us	Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract	We will process your data for the time necessary to meet your request.
Information that Microbiotica receives from other sources	Unless we are required to obtain your consent, we will use this information in our legitimate interests, where we have considered these are not overridden by your rights. We may use the information obtained for our own analysis and business development and other purposes, such as: to provide you with information about us; or to manage our relationship with you; or to tailor the content of the information to your preferences;	We will only retain your personal data for as long as necessary for the purpose for which we are processing it or as long as we are required to retain it in accordance with applicable laws

How we use your information

We use information that we collect about you or that you provide to us, including any personal information:

To present our Website and its contents to you.
To respond to your request via any contact forms available on the website.
To provide you with information, products, or services that you request from us.
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
In any other way we may describe when you provide the information.
For any other purpose with your consent, in which case you will be duly informed when applicable.

Links to other websites

Access to our Website implies your full and unreserved acceptance of this Privacy Notice (hereinafter the “Notice”), as well as its general terms of use and the Cookie Notice. You acknowledges having read the information below.

The Notice is valid for all pages hosted on our Website. It is not valid for the pages hosted by third parties to which Microbiotica may refer and whose privacy notices may differ. Microbiotica cannot therefore be held responsible for any data processed on these websites or by them. This Notice also applies to any other website that Microbiotica may operate, including our Company pages on LinkedIn.

Please note that for the use of social media, Microbiotica will be Joint-Controller with LinkedIn only for the following activities: accessing and processing statistical aggregate data provided by LinkedIn. For any other processing on that social media platform, the platform shall be considered as the sole Data Controller.

LinkedIn has created an “addendum” to their user agreements for company pages for the processing for which they are Joint-Controllers with us. Such agreement is not currently provided by Twitter, YouTube, Flickr or Vimeo.

Who we may share your information with

We may disclose aggregated information about you, and information that does not identify any individual, without restriction.

We may disclose personal information that we collect or you provide as described in this privacy Notice :

To our subsidiaries and affiliates.
To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganisation, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by us about our Website users is among the assets transferred.
To fulfill the purpose for which you provide it.
For any other purpose disclosed by us when you provide the information.
With your consent.

International data transfers

Where it is necessary that your information is transferred outside the UK and EEA, Microbiotica will take steps that are reasonably necessary to ensure that your data is subject to appropriate safeguards, such as relying on a recognised legal adequacy mechanism, for example, binding corporate rules or standard contractual clauses, and that it is treated securely and in accordance with this Notice.

How we protect your information

Microbiotica treats your personal data in a confidential manner and provides for a sufficient and adequate level of protection of your personal data. Your personal data are contained within secured networks and are only accessible by a limited number of persons who have special access rights to such systems and are required to keep the information confidential.

Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website or otherwise to our servers; any transmission you make is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

How long we keep your information

For information that you give to Microbiotica:

For answering your queries either by email or through a contact form: We will process your data for the time necessary to meet your request.
For job applications. We will process your data for the time necessary to manage your application. If you are not selected for the position applied for, we will seek your consent to include your personal data in our talent pool for future positions for a period of two years. When we no longer require your personal data, we will either delete or anonymize it or, if this is not possible (for example, because your personal data has been stored in backup archives), securely store your personal data and isolate it from any further processing until deletion is possible.

For information that Microbiotica receives about your use of our website:

For statistical purposes. Statistical information is stored by LinkedIn and is consequently subject to its retention policy. We may export statistical reports, but we guarantee that this is only in an anonymous form.
Use of cookies for the functioning and managing of our website. Please, see our Cookie Notice for more information.

How we communicate with you

Where permitted in our legitimate interest or with your prior consent where required by law, Microbiotica may use your personal data for marketing analysis and to communicate promotional updates by email about our business or events.

You can object to receiving update communications from us at any time by asking to unsubscribe from our communications or by contacting us at info@microbiotica.com

Your rights

You have the right under certain circumstances:

to be provided with a copy of your personal data held by us; and
to request the rectification or erasure of your personal data held by us; and
to request that we restrict the processing of your personal data (for example, while we verify or investigate your concerns with this information); and
to object to the further processing of your personal data, including the right to object to marketing; and
to request that your provided personal data be moved to a third party.

You also have the right to withdraw consent. Where the processing of your personal data by us is based on consent, you have the right to withdraw that consent without detriment at any time by contacting us.

If your request or concern is not satisfactorily resolved by us, you may contact:

if you are an EEA resident: the Supervisory Authority in the Member State of the European Union of your habitual residence, place of work or place of the alleged infringement.
if you are a UK resident: the Information Commissioner, the data protection authority in the UK, at https://ico.org.uk/make-a-complaint/ or by telephone at +44 (0)303 123 1113 for further information about your rights and how to make a formal complaint. Information Commissioner is the supervisory authority in the UK and can provide further information about your rights and our obligations in relation to your personal data, as well as deal with any complaints that you have about our processing of your personal data
if you are from another country: the Data Protection Officer at Microbiotica.dpo@mydata-trust.info

Changes to this Notice

We may change this Notice from time to time. This policy was last updated on 30^th April 2024.

Contacts

Microbiotica Limited, Chesterford Research Park, Little Chesterford, Cambridge, CB10 1XL, UK

info@microbiotica.com

Data Protection Officer (DPO):

Microbiotica.dpo@mydata-trust.info

For EU Data Protection Authorities:

https://edpb.europa.eu/about-edpb/about-edpb/members_en

For UK Supervisory Authority (“ICO”):

Tel: +55 (0)3 03 12 31 11 3
Website: https://ico.org.uk/global/privacy-notice/your-right-to-complain/

Microbiotica Privacy Notice